Administrative Assistant Needed
Integrated Statistics is looking for an Administrative Assistant to support the US Fish & Wildlife Service's Fisheries and Ecological Services program in the management, execution, monitoring and administration of financial assistance agreements.
The Administrative Assistant's primary responsibilities include but are not limited to:
Knowledge, Skills, and Abilities
- Reviewing Grants.gov announcements ensuring consistency with the purpose and intent of the cited program authorization.
- Reviewing agreement packages to ensure that all required documentation is included and is adequate.
- Reviewing the status of recipients to ensure that recipient is not on list of excluded parties and is properly registered in the SAM, ASAP, and PRISM data bases.
- Providing oversight to all administrative aspects of grants and cooperative agreements, to ensure selection of appropriate award instrument and budget. Reviewing completed agreement for consistency with statutory and authorization and approvals.
- Ensuring that agreements are properly funded, executed, and in compliance with all applicable laws, regulations and policies prior to final signature.
- Reviewing of proposed budgets for reasonableness and consistency with applicable cost principles.
- Ensuring cost shares or services-in-kind are properly evaluated and clearly stated on the award.
- Monitoring performance, progress, and financial reports and expenditures for compliance with applicable cost principles.
- Working with the awardee to ensure submission of required reports within the terms of the grant or cooperative agreement. Analyzing results of review, acting on any inconsistencies, and documenting compliance reviews and results.
- Working with the Grants Specialist to perform closeout of agreements. Ensuring all required reports are delivered and that the closeout status is documented in PRISM.
- Responding to awardee questions during grant execution to provide statutory and regulatory guidance.
- Providing technical assistance and guidance to staff members, program and administrative officials.
- Providing advice and assistance in response to inquiries on standard grant/agreement determinations.
- Answering questions and resolving problems that require the interpretation of policies and processes.
- Providing advice and counsel to managers on a wide variety of grants, cooperative agreements and other financial assistance questions.
- Knowledge of federal grant and administration procedures, legislation, regulations, and analytical and evaluative techniques in order to ensure that grants and proposals comply with fiscal requirements. Ability to identify, consider, and resolve a variety of grants administration issues and problems.
- Knowledge of conservation-related grants management laws, regulations, and practices in order to carry out conservation grant activities and to assist in the development of grant management methodologies for application to specialized conservation grant programs.
- Knowledge of technical program requirements to plan, manage, and make decisions that affect the content, interpretation, and application of conservation grant programs and individual grants management initiatives.
- Knowledge of financial methods, procedures, and practices to evaluate the financial posture and capabilities of grant recipients.
- Knowledge and understanding of administrative framework, operations, and fiscal accountability standards in order to develop effective procedures, resolve fiduciary issues, and coordinate/reconcile regional Financial Assistance fiscal records to meet national goals and standards.
- Working knowledge of the concepts, principles, and practices of accounting, financial systems, and reporting requirements, in order to maintain financial records associated with grants.
- Ability to communicate orally to provide financial and administrative information. Ability to deliver training and make presentations.
- Ability to communicate in writing to prepare grant documentation, recommendations, and reports. Ability to correspond with grantees.
The successful candidate will possess:
- Advanced organization and administrative skills.
- Demonstrated financial management skills.
- Proficiency in office software, and the ability to learn new software and processes.
- Excellent written and oral communication skills.
- Ability to work independently, but also to support a team.
- Formal training in administration or office management, such as an AAS degree, or equivalent work experience.
The position is expected to be full-time for one year. The rate of pay will be approximately $21-23, depending on skills and experience. The position is eligible for the benefits described on the Integrated Statistics website.
Integrated Statistics is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, gender identity, sexual orientation, veteran status, or any classification protected by federal, state, or local law. Consistent with its obligations under federal law, Integrated Statistics is committed to taking affirmative action to employ and advance in employment qualified women, minorities, disabled individuals, special disabled veterans, veterans of the Vietnam era, and other eligible veterans. For assistance with accessibility of applications, posters, forms, and/or documents, please email the Integrated Statistics office.