Temporary Event Planner Needed

Integrated Statistics is looking for a Temporary Event Planner to assist with the planning, logistics, and management of a symposium to be held June 27-29, 2019.

The planner will work with the National Oceanic and Atmospheric Administration (NOAA) National Marine Fisheries Service (NMFS) Northeast Fisheries Science Center (NEFSC) Academic and Educational Programs Office (AEPO) in Woods Hole, MA, assisting in organizing and managing the symposium, which is being held in conjunction with the 10th Anniversary of the Woods Hole Partnership Education Program (PEP). The symposium will be co-hosted by the Northeast Fisheries Science Center and its partner institutions in the Woods Hole Diversity Initiative (DI), and will involve as many as 100 participants from programs and institutions around the country. The symposium will include workshops, panels, plenary lectures, and Homecoming events for PEP alumni. The symposium will be held at auditoriums and meetings spaces in a variety of Woods Hole institutions. The Coordinator will also assist with the DI’s Homecoming observance that welcomes PEP alumni back to Woods Hole.
 
Specific Tasks

• Make reservations for venues for workshops and presentations.
• Make reservations for venues for homecoming events.
• Arrange for audio visuals at conference venues.
• Manage conference registrations.
• Coordinate travel and lodging arrangements for as many as 60 individuals.
• Arrange local transportation for conference participants moving from venue to venue.
• Order food for breaks and working lunches.
• Monitor logistics during the 2.5 day conference (June 27-29).

Minimum Experience

• One year of experience in event planning and event management.
• Familiarity with Woods Hole and Falmouth communities and facilities. Experience with and/or knowledge of DI and PEP is highly desirable.
  
• One year of experience working with administrative staff at academic and/or research institutions.
• Excellent written and oral communications skills.
  

The rate of pay will be $18/hr. The position's workload is planned in three phases:

1. April 1 - May 26, 10 hrs/wk
2. May 27 - June 16, 20 hrs/wk
3. June 17 - July 5, 40 hrs/wk

Integrated Statistics is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, gender identity, sexual orientation, veteran status, or any classification protected by federal, state, or local law. Consistent with its obligations under federal law, Integrated Statistics is committed to taking affirmative action to employ and advance in employment qualified women, minorities, disabled individuals, special disabled veterans, veterans of the Vietnam era, and other eligible veterans. For assistance with accessibility of applications, posters, forms, and/or documents, please email the Integrated Statistics office.